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Every account on one desk

Balances, payment runs and approvals for the whole co-op, checked against the bank each morning.

See the payment run How a run works
Bank holiday on Monday. Transfers approved after 15:00 on Friday leave on Tuesday morning.

Balances All transfers

Operating account 48,210.00 Up 3,120.40 since the first of the month
Reserve 120,000.00 Untouched since March
Due this week 6,430.50 Seven payments, three to approve
Repairs fund 17,905.20 Enough for the roof work planned in autumn, with 2,400.00 to spare

Recent activity

Saved views

Next run Friday

Seven payments worth 6,430.50 are queued. Three still need a second approval before the cut-off at 15:00.

Payees on hold

No payees on hold

Nobody is paused right now. Put a payee on hold to keep them out of the next run.

Hold a payee
  1. Alder Court
  2. Operating account
  3. Transfers

Transfers

Everything that left or is about to leave the operating account this month.

How a run works New transfer
Sent this month
31,480.00 41 transfers
Queued
6,430.50 7 for Friday
Waiting for approval
3 oldest 2 days
Returned
1 since Tuesday
Payee Status Requested by Date Amount
Northgate Lifts Sent Runa Meli Today, 08:15 1,840.00
Wren and Dale Cleaning Sent Otis Brandt Yesterday 412.50
Fenwater Insurance Needs approval Otis Brandt Queued for Friday 3,208.00
Harrow Roofing Returned Lena Okafor Tuesday 620.00
Repairs fund Sent Standing order 3 days ago 1,500.00
Alder Court garden club Needs approval Lena Okafor Queued for Friday 260.00
Calder Water Sent Standing order 5 days ago 938.40
Showing 8 to 14 of 41 transfers
  1. Alder Court
  2. Transfers
  3. Fenwater Insurance

Fenwater Insurance Needs approval

Building insurance, second quarter. Queued for the run on Friday.

Back to transfers

Schedule a transfer

Enter the full policy reference.
The limit for one transfer from this account is 5,000.00.
Save as draft

This payee

Second approval

Anything above 2,500.00 waits for a second treasurer. Lena Okafor is next on the list this week.
  1. Alder Court
  2. Help
  3. Payment runs

Guide

What a payment run is, who approves it and what holds it back.

See this week's run

How a payment run works

Payments are gathered through the week and leave together, once two people have looked at them.

A run is a list of transfers with one date. Anyone on the desk can add to it; only a treasurer can approve it. Each transfer keeps the field requested_by, so a question always has someone to go to.

Approvals

A run needs two approvals before the cut-off at 15:00. After that it is locked and sent to the bank as one file.

What stops a run

  • A transfer larger than the limit of the account.
  • A payee whose details changed in the last seven days.
  • A balance that would fall below the agreed floor.
run:      friday
    cutoff:   15:00
    approve:  2 of 3
    floor:    5,000.00

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In this guide

Who may approve?

Any treasurer who did not add the transfer.

What if the cut-off passes?

The run is locked at 15:00 and anything unapproved moves to the next one.

Can a sent transfer be recalled?

No. Ask the payee to return it and record it as received.

This week Friday

Seven payments are queued and three still wait for a second approval. Open the run